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Google Hangouts: Live chat, sharing learning material

[Data costs for staff and students]

Google Hangouts is an online communication tool that enables video and audio calls with the option of recording online sessions. Hangouts can be accessed via your Gmail profile, thus logging in to Gmail will grant you access to Hangouts. Group sessions are set up within the user’s calendar events. It is advised to add between 30 to 50 participants per session even though Google Hangouts allow up to 250 attendees per session. Please see the attached link which shows how to use, record and share.

YouTube Link:

Following is a list of frequently asked questions related to Google Hangout sessions:

1. Can Google Hangout Sessions be recorded?

Yes, Hangouts allows the presenters/event creator to record their online sessions. Please note, the presenter needs to inform participants to not end the recording from within the participant’s profile. Doing so will stop the recording session completely. 

** Recordings are saved to the presenters/event creator’s Google Drive (My Drive - Meet Recordings) folder. Please also be advised, the recording link is sent to the original presenters/event creator’s email inbox which can then be shared with the rest of the Hangouts attendees.
2. Can a participant record the session? 
Yes, participants are able to record sessions. We strongly advised against this option, the recording should be captured by the presenters/event creator (lecturer, meeting host etc). 

3. Will I be able to upload the recording to iKamva?

Yes, videos with less than a 100mb size allocation can be uploaded to iKamva. Lecturers will also be able to share their Google Drive video link with students should videos exceed the 100mb size allocation. 

The following table outlines the estimated data usage:

5 minutes 

Audio and Video call

40 - 50MB


10 minutes 

Audio and Video call

80 - 100MB


20 minutes 

Audio and Video call

160 - 200MB


50 minutes 

Audio and Video call

400 - 500MB



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