Office of the Deputy Registrar: Secretariat and Policy Management
The SecretariatThe Secretariat resides within the portfolio of the Registrar under the management of the Deputy Registrar: Secretariat and Policy Management.
The Secretariat provides secretarial support to the Council, Senate and certain sub-committees.
In addition to providing secretarial support to the Council, Senate and certain sub-committees, the Secretariat is responsible for providing advice to committees on procedures that would enhance good governance and maintain the repository of the main institutional regulatory universe. In addition, the Secretariat, on behalf of the Registrar, is responsible for the safekeeping of official committee documents.
Our vision is to provide a professional, proactive and accountable service to all our stakeholders.
The Department of Documents, Records and Archives Management Services (DRAMS) was established to ensure the establishment of a formal, efficient, legally compliant and legally defensible records and archives management programme at UWC. DRAMS exist to fulfil the University’s commitments to develop effective structures and conventions of governance, which are democratic, transparent and accountable.
Documents, Records and Archives Management Services (DRAMS)
- As the official repository for the institutional archives of the University of the Western Cape, the University Archives compiles a record of the significant activities carried out in the fulfillment of UWC’s mission. The Archives preserves records as a resource for the University community and promotes the use of the collection by faculty, staff, students, alumni, and the general public.
- Records Management supports the ongoing integrity of record-keeping at UWC, affecting both current and long-term documentation, and in this capacity supports and enhances the development of the University Archives.
- All records, whether historically important or not, have legal retention requirements related to the function attending their creation. Some records are destroyed at the end of this required retention period, while others are preserved as historical records. The Central Records Office (CRO) stores records temporarily (at some point the records will either be destroyed or transferred into archival custody), whereas an Archives stores permanent, historical records. The DRAMS carry out both functions for UWC.
The Governance structures of the University are:
- Council Committees
- Senate Committees
- Joint Committees of Senate and Council