Dear Students,

The election process for the 2021/2022 SRC and CHC has begun. Your participation in this process is very important - you are choosing student leaders to represent you in all facets of university life. The whole election process (online nominations and marketing of candidates, marketing of the election, manifestos, and online voting) will be conducted online only.

An external service provider, the Electoral Institute for Sustainable Democracy in Africa (EISA), has been appointed as the Chief Electoral Officer (CEO) and will be managing the election process. While the SRC Election Regulations will apply, it is an online process, and specific clauses will be inferred or waived to accommodate this process.

The election period is scheduled to be completed by the 24th of March 2022 as per the Council’s resolution. According to the current schedule, the nomination of candidates will open on the 28th of February at 08h30 and close on the 04th of March at 16h00.
 

Simple steps and guidelines about online nominations

1. The UWC 2021/22 SRC and CHC online nominations process will be conducted on the EISA online nominations platform. The online site will open for nominations at 08h30 on Monday, 28th February 2022 and close at 16h00 on the 04th of March 2022.
   Kindly note that students cannot log onto the online nominations site before 08h30 on Monday, 28th February 2022.
2. The online nomination site for the UWC 2022 SRC election is: https://www.eisaict.org.za/UWCSRCNOMINATION
3. The online nomination site for the UWC 2022 CHC election is: https://www.eisaict.org.za/UWCCHCNOMINATION
4. The support desk for system-related queries and assistance only is: uwc2021srcandchc@eisa.org
5. Queries relating to registration will be escalated by EISA to UWC at: mnoholoza@uwc.ac.za
6. To log onto the online nominations system, students will require their student number and identity number (or passport number for foreign nationals) registered with the University of the Western Cape.
7. A One-Time-Password (OTP) will be generated by the online nomination system and sent to the student’s email address registered with the University. 
8. PLEASE CHECK YOUR EMAIL SPAM/JUNK MAILBOX SHOULD YOU NOT HAVE RECEIVED THE OTP, OR SELECT “RESEND OTP” ON THE SITE.
9. EISA will display a copy of the nomination rules and procedures on the online site as well as distribute it to students upon the site being opened for nominations.
10. Before casting your nomination, please read the rules and procedures carefully. These include the following:

Nomination Rules and Procedures

• Only students registered for 2022 can nominate.
• There is one (1) nomination form per student per campus.
• You may nominate for a maximum of ONE (1) student of your choice on the nomination form.
• Nominate by indicating the student name of your choice.
• For a registered student to qualify onto the ballot paper he/she should receive at least ONE nomination.
• The nominee must accept his/her nomination.
• There is a “Nominations Stats” link on the online nominations landing page displaying the real time number of nominations received per student.
• Nominations must be successfully submitted on the online platform to EISA by the closing date and time of 16h00 on 4th March 2022 to be considered.

Quick facts about nominating candidates

• Click on this link: SRC ER, Clauses to be waived or inferred 2.docx.pdf to access the SRC Election Regulations (please remember that specific clauses have been inferred or waived to accommodate the online process).
• The Nominator and the Nominee (proposed candidate) must be registered students (in the case of the SRC) and registered residence students (in the case of the CHC) by the 25th February 2022.
  (Refer to the definition of “student” in General Calendar, A.3.1 and Clause 5.3.1 of Election Regulations).
• The proposed candidate must comply with the following criteria (refer to Clauses 5.3.3.2 - 5.3.3.4 of the Election Regulations): SRC Election Regulations, Final, 4 Sept.pdf
• The nominator must note the following clauses: A student cannot nominate herself/himself (# 5.3.4) and can nominate only ONE candidate (# 5.3.6).
• It is the responsibility of the nominator to ensure that the requested information about the nominee is correct.
• Only a candidate can withdraw her/his nomination BEFORE the final candidate list is published via the email provided on the landing page of the online nomination system.
• For noting: the SRC has 12 portfolios, while the CHC has 10 portfolios. •   Nominators and proposed candidates must use their UWC student email addresses only. Emails from personal addresses will not be considered.

2021/2022 UWC SRC & CHC Election Timetable