SERVICES REQUIRED
UWC invites qualified and experienced Software-as-a-Service (SaaS) Providers, to submit comprehensive proposals for an end-to-end, off-the-shelf Committee Management System (CMS). The primary objective is to implement a secure, scalable, and intuitive platform to streamline governance, administrative workflows, and decision-making across the university.
MANDATORY CRITERIA
To be considered for this tender, service providers must meet the following criteria and submit the following information / copies of documents:
| • | Payment of the Tender Fees of R1 150.00 (Inc. Vat) |
| • | Attended the Compulsory Information Session |
| • | Company Registration Certificates |
| • | Company Profile incl. Company Organogram |
| • | Valid Tax Clearance Certificate / PIN |
| • | Valid BBBEE certificate |
| • | Latest audited financial statements for 2 years not older than 2023 |
| • | Completed Pricing Schedule |
| • | Completed Form of Tender |
| • | Provide proof of valid insurance cover, for each of the following, with a minimum cover of R5 million per policy: General Liability, Cyber Liability, and Technology Errors and Omissions (E&O) insurance. |
| • | Provide at least 3 project references of contracts successfully completed or currently active (system live and in use for at least 6 months) within the last 5 years. References from Higher Education Institutions or organisations in South Africa of a similar size and complexity will be a preference. References must specifically relate to the supply and implementation of Committee Management System. |
| • | Completed Tenderers Response Form |
| • | Completed Details of Tenderers Office and /or Business Premises |
| • | Signed Declaration of Interest |
| • | Signed Anti-Collusion Declaration |
| • | Signed Declaration in Respect of Non-Affiliation with Israel |
| • | Completed Third Party Consent Form |
NB: Tender submissions that do not meet the Mandatory requirements may be eliminated from the tender process and will not advance to the next stage of assessment. No points are allocated to this stage.
DETAILS
Service Providers wishing to submit a tender must please note the following:
| Electronic Tender Documents Availability |
Compulsory Information Session |
Closing date for questions |
Electronic Tender Submission deadline |
Shortlisted Presentations |
|
From:
12:00 on Monday, 17 August 2026 To: Wednesday, 26 August 2026 till 16:00 |
Tuesday, 25 August 2026 At 10:00 Venue: UWC Council Chambers, 5th Floor Chemical Sciences Building Google Map Location: https://maps.app.goo.gl/U7 fp8RAb3wPXy2Hm7 |
Thursday, 03 September 2026 at 11:00 |
Friday, 11 September 2026 at 11:00 |
23 September 2026 Time slots will be communicated to shortlisted Bidders |
Electronic Tender Documents will be made available, on application to the email address provided below during the dates and times stipulated above, against a non-refundable tender fee of R1 150.00. Banking details for payment of the tender fee will also be made available on request.
If your company wishes to apply for the tender, please respond via email to tenders@uwc.ac.za before 16:00 on Wednesday, 26 August 2026. Please indicate in the subject field of your email (UWC 06/2026 For the Provision and Implementation of a Committee Management System, at The University of the Western Cape) with your company name and ensure that your company’s email and telephone contact details are provided.
All enquiries and correspondence must include the tender reference (UWC 06/2026 For the Provision and Implementation of a Committee Management System, at The University of the Western Cape) and be directed to tenders@uwc.ac.za
