Workstudy
The Work-Study Office administers these following tasks:
workstudy-helpdesk@uwc.ac.za
- Recommendation List (recruitment and application)
- Processing and Managing Appointments from various faculties, centres and units.
- Processing Claim Forms
- Addressing Queries
workstudy-helpdesk@uwc.ac.za
In order to be appointed as a Tutor, Admin Assistant, Graduate Lecturing Assistant and Research Assistant, the following documents are mandatory:
- SFA1: Appointment Details
- SFA2: Bank Details
- SFA3: Claim Sheet
- Proof of Registration
- Proof of SARS Registration
- Proof of Bank Details
- Proof of Bursary
- Certified Copy of Identity Document
- Certified Copy of Study or Refugee Permit (for international students)
These SFA documents are made available via the respective Department.
All sections of the documents must be filled out by the student, faculty, and/or department.
Incomplete submissions will delay payments.
- SFA1: Appointment Details
- SFA2: Bank Details
- SFA3: Claim Sheet
- Proof of Registration
- Proof of SARS Registration
- Proof of Bank Details
- Proof of Bursary
- Certified Copy of Identity Document
- Certified Copy of Study or Refugee Permit (for international students)
These SFA documents are made available via the respective Department.
All sections of the documents must be filled out by the student, faculty, and/or department.
Incomplete submissions will delay payments.
CLAIM SUBMISSION
Please ensure that you comply with all the requirements set out below:
1. Completed forms should be submitted to the Departmental Coordinator.
2. Ensure all forms are accurately completed. Incomplete forms will be rejected.
3. Providing fraudulent information may result in the student’s disqualification from the programme and cancellation of their appointment.
4. Late claim forms will be processed in the following month.
5. Each time period on the form must be initialled by the supervisor. The form must be completed in ink, signed by both the student and the authorised departmental representative. Do not use correction fluid, pencil, or red pen.
6. Students must inform the Work-Study Office (workstudy-helpdesk@uwc.ac.za) of any changes to their bank details.
Failure to meet these requirements and deadlines will result in non-payment
Please note the working hours:
- Undergraduate Students: Maximum of 40 hours per month
- Postgraduate Students: Maximum of 80 hours per month
SUBMISSION DATES:
Contracts should be submitted by the 1st of each month
Claim Sheets should be submitted by the 10th of each month.
If either submission date falls on a weekend, the due date is the preceding Friday.
Please ensure that you comply with all the requirements set out below:
1. Completed forms should be submitted to the Departmental Coordinator.
2. Ensure all forms are accurately completed. Incomplete forms will be rejected.
3. Providing fraudulent information may result in the student’s disqualification from the programme and cancellation of their appointment.
4. Late claim forms will be processed in the following month.
5. Each time period on the form must be initialled by the supervisor. The form must be completed in ink, signed by both the student and the authorised departmental representative. Do not use correction fluid, pencil, or red pen.
6. Students must inform the Work-Study Office (workstudy-helpdesk@uwc.ac.za) of any changes to their bank details.
Failure to meet these requirements and deadlines will result in non-payment
Please note the working hours:
- Undergraduate Students: Maximum of 40 hours per month
- Postgraduate Students: Maximum of 80 hours per month
SUBMISSION DATES:
Contracts should be submitted by the 1st of each month
Claim Sheets should be submitted by the 10th of each month.
If either submission date falls on a weekend, the due date is the preceding Friday.
| CONTRACTS | CLAIM-SHEETS |
| Friday, 30 August 2024 | Tuesday, 09 September, 2024 |
| Tuesday, 01 October 2024 | Thursday, 10 October 2024 |
| Friday, 01 November 2024 | Friday, 08 November 2024 |
Please note steps and dates below:
1. Payment will only be made for hours worked.
2. Students can expect to receive their payment notifications via their student email around the 18th of each month.
3. Students will have two (2) working days to dispute their payment notification.
4. Any discrepancies need to be communicated to the Workstudy-Helpdesk (click here to submit queries) - with proof of non-payment, partial payment, or over-payment, i.e. bank statement and claim sheet for that month.
5. Payment to be received from the 23rd of each month.
To access your payment advice please CLICK HERE.
CLICK HERE for the HOW TO GUIDE.
1. Payment will only be made for hours worked.
2. Students can expect to receive their payment notifications via their student email around the 18th of each month.
3. Students will have two (2) working days to dispute their payment notification.
4. Any discrepancies need to be communicated to the Workstudy-Helpdesk (click here to submit queries) - with proof of non-payment, partial payment, or over-payment, i.e. bank statement and claim sheet for that month.
5. Payment to be received from the 23rd of each month.
To access your payment advice please CLICK HERE.
CLICK HERE for the HOW TO GUIDE.
Bursary Information:
- The Financial Aid Office will provide the Work-Study Office with details of students receiving NSFAS funding.
- Other bursary/scholarships recipients must provide proof of funding.
- If a student has outstanding fees and is not a full-cost bursary recipient nor has not provided proof of a payment arrangement, 50% of their payment will be deducted towards the payment of their tuition fees.
Termination of Appointment:
The appointment ends on 30 November 2024 as specified on the SFA1 form