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Student Credit Management and Student Accounts

STUDENT FINANCES OVERVIEW

Students should make allowances for the following expenses in their financial plan:

  • Tuition fees
  • Textbooks, stationery and study supplies
  • Residence fees (where applicable)
  • Personal expenses
  • Meals/Food (where applicable), and
  • Travel costs (to and from UWC)
  • UWC devices
The Council of UWC reserves the right to amend all fees without prior notice. Tuition fees are charged per module within a prescribed programme. Students who register for more or fewer than prescribed will be charged accordingly.

For an estimation of what your module will cost, visit the university’s Academic Programmes page. 
Click for UWC’s Online Quotations and Pro-forma Invoices.

The Student Finance Department comprises of two operational areas which are:
  • Student Accounts (Cash Office)
  • Student Credit Management (SCM)

Student Credit Management (SCM)

The Student Credit Management (SCM) unit manages the collection of tuition fees owed to UWC and is responsible for:
  • Financial clearance, and
  • Management and collection of arrear tuition fees.

All payment and funding plans for payment of fees, registration clearance and graduation can be done via the UWC Student Credit Management portal:

STUDENT CREDIT MANAGEMENT PORTAL

Payment arrangement facilities available include:
  • Debit order – Requirements: Copy of ID, Proof of Residence, Proof of Income (recent pay advice), latest 3 Months’ Bank Statements
  • PERSAL – Requirements: Recent Pay Advice, Copy of ID (pertains to government employees only).
All students seeking assistance with financial clearance for registration for the new academic year or want to make payment arrangements for outstanding debt are required to visit the Student Credit Management portal.

The Student Credit Management portal is an online process for students to confirm payment plans, bursary and or funding information and to acknowledge student fee debt.

All payments must be made to the University of the Western Cape.

Fees may be paid using the following methods:
  • Cash, debit card, credit card at our cashiers on the Ground floor, UWC Administration Building West Wing
  • Electronic funds transfer (EFT)
  • Credit card payments will be accepted online at www.uwc.ac.za, and
  • Postal order or foreign draft using the account details supplied below.

Banking Details 

Bank: ABSA Bank
Name of Account: UWC STUDENT DEPOSIT ACCOUNT
Branch: Public Sector Western Cape
Address: First Floor, Tygerpark 4, Willie Van Schoor Drive, Bellville, 7530
Account Number: 40 4960 47 40
Branch Code: 632005
Swift Code: ABSAZAJJ

EFT Payment References
Deposit EFT Payment Reference: Student Number, Surname and Names (e.g. 2000001, Brown, Peter John).

Please note:
  • Payments may take up to two (2) business days for local and seven (7) business days for international transactions to reflect on our system.
  • Credit card payments may take up to ten (10) business days to reflect on our system.
  • Deposits slips of UWC receipts must be retained.
  • Please ensure that you use your student number in all future communications with the university.
  • A service levy will be raised on dishonoured debit order payments.

Contact Details

For all payment related queries, please contact:
Email: scm@uwc.ac.za
Telephone: 021 959 3558

STUDENT CREDIT MANAGEMENT PORTAL

Due dates for all outstanding fees for South African students are:
  • 50% of the total outstanding Student fee account will be due by 30th April
  • 100% of the total outstanding Student fee account will be due by 31st July
Discounts
DISCOUNTS ONLY APPLICABLE TO SOUTH AFRICAN STUDENTS
Accounts settled in full before the due dates will be eligible for settlement discounts calculated on current tuition and accommodation fees outstanding after all rebates have been credited.
 
Payment Date Discount
On or before 28 Feb 5%
On or before 31 March 3%
On or before 31 April 2%
Accounts settled by bursary organisations do not qualify for a discount.

South African students (Citizens of South Africa with a South African ID)

Where a student had a zero-balance account, an upfront payment of R4290.00 is required before financial clearance may be processed. The amount is inclusive of the normal registration fee of R1515.00.

First Year Students
Student should pay the required upfront payment via EFT or via the online card payment link.
  • Amount for students not in university residences: R4290 (to be paid before registration)
  • Amount for students placed at university residences: R4840 (to be paid before registration)
Self-funded students
All self-funded students are required to make a first fee payment (UPFRONT PAYMENT) towards fees BEFORE registration. This is a standard amount of R4290 (this includes the registration fee of R1515) that is applicable to all South African students. Students will not be able to register if this amount is not paid. Payments via EFT should be made three (3) days in advance in order to clear before registration. Returning undergraduate students
Student should pay the required upfront payment via EFT or via the online card payment link.
  • Amount for students not in university residences: R4290 (to be paid before registration)
  • Amount for students placed at university residences: R4840 (to be paid before registration)
Self-funded students
All self-funded students are required to make a first fee payment (UPFRONT PAYMENT) towards fees BEFORE registration. This is a standard amount of R4290 (this includes the registration fee of R1515) that is applicable to all South African students. Students will not be able to register if this amount is not paid. Payments via EFT should be made three (3) days in advance in order to clear before registration. Students without upfront fees and outstanding balances from previous years and students with fees in arrears should make contact with Student Credit Management via the following Hubs:
Student Financial Clearance Portal: https://studentdebt.uwc.ac.za/
Call Centre: 021 959 3558
Email a consultant: scm@uwc.ac.za

Postgraduate students (new and returning)
NEW students should pay the required upfront payment via EFT or via the online card payment link.
  • Amount for students not in university residences: R4290 (to be paid before registration)
  • Amount for students placed at university residences: R4840 (to be paid before registration)
Self-funded students
All self-funded students are required to make a first fee payment (UPFRONT PAYMENT) towards fees BEFORE registration. This is a standard amount of R4290 (this includes the registration fee of R1515) that is applicable to all South African students. 

Students will not be able to register if this amount is not paid. Payments via EFT should be made three (3) days in advance in order to clear before registration.

Masters, PHD and Doctoral re-enrolment
  • Students are billed in their first year of studies.
  • 50% of the total outstanding Student fee account will be due by 30th April
  • 100% of the total outstanding Student fee account will be due by 31st July
  • Every subsequent year they would only be required to pay the basic registration fee for that year (depending on financial clearance).
  • For the duration of his/her studies a student must register each year by the stipulated date and pay the prescribed registration fees.
  • For continued enrolment beyond the prescribed completion period, students are liable for 20% of the prescribed programme fees of the current year.
  • Students may request clearance at Student Credit management via the following Hubs: 
    Student Financial Clearance Portal: https://studentdebt.uwc.ac.za/
    Call Centre: 021 959 3558
    Email a consultant: scm@uwc.ac.za
Full cost and Partial Corporate bursaries
  • Students with full cost bursaries and partial funding must submit their bursary documentation to be vetted by the Financial Aid Office
  • Bursary information is to be sent to finaid@uwc.ac.za
  • Financial Aid will vet the bursary documents and will provide Student Credit Management with financial clearance instructions
  • When received Student Credit Management will provide clearance and students will receive a SMS confirming clearance and to proceed to register
  • All bursary and funding queries to finaid@uwc.ac.za
  • Student whose studies are financed by means of a bursary not administered by the University, must prior to or at registration submit written proof of the granting of such a bursary and the amount thereof must be stipulated.
  • If an acceptable written proof of a bursary granted is submitted and the bursary covers full tuition, the student will be required to only pay the R1,515 registration fee.
  • Bursary or funding documentation may be uploaded to the Student Credit Management Portal via https://studentdebt.uwc.ac.za/
Students approved by NSFAS for funding
  • Students funded by NSFAS will be facilitated via the Financial Aid Office (finaid@uwc.ac.za)
  • Financial Aid will receive funding confirmation from NSFAS and after vetting will provide Student Credit Management with financial clearance instructions
  • When received Student Credit Management will provide clearance and students will receive a SMS confirming clearance and to proceed to register
  • All NSFAS funding queries should be directed to finaid@uwc.ac.za

Non-South African Citizen students

All SADC students are required to pay the full tuition and full residence fees upfront, on every year of registration. The fees are based on the South African citizen rates unless the study programmes for which they are enrolling are marketed at a specific price.

All African Non-SADC students are required to pay the full tuition and full residence fees upfront, on every year of registration. The fees are based on the South African citizen rates unless the study programmes for which they are enrolling are marketed at a specific price.

All African Refugee/Asylum Seeker students are required to pay the full tuition and full residence fees upfront, on every year of registration. The fees are based on the South African citizen rates unless the study programmes for which they are enrolling are marketed at a specific price.

All Non-South African Citizen students are required to pay the full tuition and residence fees upfront, on registration. The fees are based on international citizen (citizen of a country other than South Africa) rates unless the study programmes for which they are enrolling are marketed at a specific price.

All Overseas International Refugee/Asylum Seeker students are required to pay the full tuition and full residence fees upfront, on every year of registration. The fees are based on international citizen rates unless the study programmes for which they are enrolling are marketed at a specific price.

All Overseas International students are required to pay the full tuition and full residence fees upfront, on every year of registration. The fees are based on international citizen rates unless the study programmes for which they are enrolling are marketed at a specific price.

Bursary Holders
Students whose studies are financed by means of a bursary not administered by the University must, prior to or at registration, submit written proof of the granting of such a bursary and the amount thereof must be stipulated.

If an acceptable written proof of a bursary granted is submitted and the bursary covers full tuition, the student will be required to only pay the R1515 registration fee.

Bursary or funding documentation must be uploaded to the Student Credit Management Portal via https://studentdebt.uwc.ac.za/

Non-South African Citizen students requiring clearances for bank deposits not reflecting in their student account or if their fees are below the minimum fixed rate:
  • Non-South African Citizen students requiring financial clearance must produce an original proof of payment which must be verified by treasury in finance.
  • The proof of payment should be emailed to scm@uwc.ac.za
  • Proof of EFT/online payments to be uploaded to the Student Credit Management Portal via https://studentdebt.uwc.ac.za/

Third Floor, Student Centre, UWC Main Campus, Robert Sobukwe Road, Bellville
Tel: +27 (0)21 959 3558
Email: scm@uwc.ac.za 

Student Credit Management Portal

Student Accounts

The Student Accounts unit is responsible for:
  • Student fee quotations
    For all UWC Online Quotations and Pro-forma invoices, please visit our quotes page on https://quote.uwc.ac.za/default
    Masters and PhD students requiring quotations or pro-forma invoices for levy charges and or affiliation fees need to email studaccount@uwc.ac.za
  • General account enquiries
  • Refund requests pertaining to personal payments (that do not form part of NSFAS or bursary payments for the year – please contact Financial Aid Office on finaid@uwc.ac.za)
    Requirements: certified ID copy and bank account details and proof of payment
  • Fee adjustments
  • Account billings
  • Student statements of accounts
  • UWC, UCT and CPUT staff rebate processing and financial clearance to register

All rebate application forms and substantiating documents must be processed via UWC's Human Resources Department. This includes UWC, UCT and CPUT, who in turn will confirm the approval of the student eligible for registration and rebate amount to Student Credit Management for financial clearance.

UWC Staff Rebate - 100% rebate
1) The student will be required to complete a rebate form issued to them by their HR consultant. (HR-16).
2) The rebate form must be completed, approved and signed by the HOD, the staff member or student and HR.
3) Registration fee of R1515 must be paid prior to submitting the rebate form to HR and after vetting will provide Student Credit Management with financial clearance instructions.
4) Registration fee can be paid via EFT or the online card payment link.

UWC Staff Rebate – 50% rebate
1) Staff qualifying for a 50% rebate must pay the full registration.
2) Registration fee can be paid via EFT or the online card payment link.

UCT & CPUT Rebates
1) The university has a reciprocal agreement with UCT and CPUT which entitles staff and their children to a rebate of their tuition fees.
2) Students qualifying for UCT and CPUT rebate receive a rebate of the tuition fees; therefore all UCT and CPUT students receiving rebates must make a payment for full registration fee applicable.
3) Registration fee can be paid via EFT or the online card payment link.

Counter 6, Ground Floor, Administration Building, UWC Main Campus, Robert Sobukwe Road, Bellville
Tel: +27 (0)21 959 2154 / +27 (0)21 959 3110
Email: studaccount@uwc.ac.za

Forms and Links