Re Admission/Excluded StudentsThe renewal of registration is governed by Rule A.3.2.3 (Renewal of Registration), as stipulated in the University Calendar: General information Part 1, or otherwise provided in the rules for Faculty of Economic and Management Science.
The University Rule A.3.2.3 is applied to students whose academic results are unsatisfactory, whereby they may be "excluded", and prevented from registering at University of the Western Cape in the following academic year.
Students would do well to familiarise themselves with the Promotion Rules of their degree per base year (the year the student enrolled at UWC as a student). This is of course unless the student was academically excluded before in which case the latest rules would apply.
What students should do if they were academically excluded.
- Visit the EMS Faculty Office and request a "Readmission Application" form.
- Attach supporting documentation to support the application, e.g. an affidavit, death certificate, medical certificate or any other document that would support an application for readmission.
- The EMS Faculty encourages students to apply for readmission early. The University officially opens in the first week of January, and it would be advisable to apply then. Closing date is five days after the University opens.
- The Application should be addressed to “Student Assessment Committee”.
- Late applications will NOT BE ACCEPTED.
- Please note that you will be notified of the outcome of your application via your student email.
- If your application has been declined, you may appeal this decision in writing by adding further supporting documents.
- You have a maximum of two days to submit an appeal.
- The decision by the Student Assessment Committee is final.
Associate StatusAssociate status is governed by Rule A.5.2.2 as stipulated in the University Calendar: General information Part 1. Associate status ?is when a student failed a module in the previous academic year, but obtained a high CAM mark. The University allows students to keep their CAM and only write the exam
Associate Status Application Procedure
- An associate student may be permitted to register for the purposes of examination or final assessment only for a module (s)he failed the previous year. An associate student may not attend classes or submit material for continuous assessment in the relevant module. To be admitted as an associate student, (s)he must have obtained a continuous assessment mark of at least 50% in the module as well as at least 30% in the previous year?s examination or final assessment task
- Unless otherwise decided by Senate, a student may be an associate student for modules to a maximum of 30 credits per year for undergraduate modules and one module at postgraduate level.
- Students should submit the completed application forms to the EMS Faculty Administration before the closing date as published in the University Calendar.
- Associate student status is only valid for the current registration year.
Concurrent RegistrationConcurrent registration is governed by Rule A.3.1.16 (Concurrent Registrations) of the University Calendar:
(a) A student at this University shall normally not be permitted to enrol simultaneously as a student at another university or higher education institution without the permission of Senate.
(b) A student may apply to enrol at another university for one academic year for modules approved by the Faculty concerned, with a view to obtaining recognition for degree purposes, provided that (s)he:
(i) obtains prior permission of Senate; and,
(ii) applies for recognition of such modules after completion thereof.
Application Procedures for Concurrent Registration
Concurrent registration is only approved if a student is currently registered with the university.
The applicant (student) must submit a Letter of Motivation to the Faculty explaining the reasons why he/she is opting to study concurrently.
This letter of motivation is then tabled at the Faculty Assessment Committee (EFAC).
The applicant (student) will receive feedback from the responsible Faculty Administrator via email. If approved, the student will be issued with a letter of concurrent studies which must be presented at the other tertiary institution, before the student can complete his registration.
If the student is not a currently registered student with the Faculty, then the student may apply to study for a NON-DEGREE purpose at the other institution.
The student will need a letter from the relevant Department (for example, Economics or SBF) for the module that he/she wishes to register for at the other institution stating that the module will be credited once the student has completed it.
Special ExaminationsThese examinations shall be granted on medical or compassionate grounds. Students may apply for a special examination/assessment if they believe that illness, or any other documentable special circumstance, has made it impossible for them to present themselves for a final assessment/sit-down examination. Application with relevant documentation must be made no later than five days after the final assessment/examination. To save academic labour, it should be possible for the student granted a special examination to write the same paper as the supplementary examination.
Supplementary ExaminationsThese examinations shall be granted on academic grounds, in cases where students have failed to meet the criteria for successful completion of a module, and where a student has attained a final mark between 45-49%. If, after having completed a supplementary examination, the final mark for the module is lower than the original mark, the original mark will stand. If the supplementary assessment results in a final module mark higher than the original, the higher mark will stand.
Supplementary examinations can only be granted once a module is completed and the final grade has been awarded, and will be scheduled twice a year only, namely, at the end of each semester.
Supplementary examinations consist of the rewriting of a whole examination paper, and this paper should be set and submitted at the same time as the regular examination paper. The term "supplementary" shall be used for whole examinations only and not for other assessment types.
Senate Discretionary Examinations (SDEs)SDEs should only be available to students who have not managed to pass through the supplementary examination route if they have obtained an overall aggregate of at least 45% for the module and their continuous assessment mark is at least 40%. Only one SDE is allowed per degree per student.
Condoned PassesThe Faculty Assessment Committee concerned may grant a condoned pass under the following provisions:
(a) Condoned passes must be granted by the Faculty Assessment Committee based on the student/s overall performance.
(b) Condoned passes shall be permitted for the purposes of graduation in one of the programmes/modules only; they should preferably only be permitted in elective modules rather than core modules.
(c) A condoned pass permits a student to gain credit for a completed module, which s/he failed where the final mark for the module is no less than 45% and a sub-minimum of 40% in the examination or final assessment has been achieved.
(d) A condoned pass may not be granted if there has already been an upward mark adjustment for the purpose of a pass in the same year.
(c) A condoned pass must be reflected as 50% on the student's academic record, provided that an inscription will indicate that it is a condoned pass.
(e) The Senate Assessment Committee should be notified of all condoned passes granted.
Credit Transfers (Internal & External)For the purpose of a degree, Senate may in exceptional circumstances exempt a student from modules which he/she has successfully completed for another degree or completed as a candidate for another degree, in another or the same faculty at UWC, or another university or institution approved for this purpose, provided that exemption shall not be granted for more than half the required number of modules for the degree.
A student who wishes to transfer credits from another tertiary institution must complete an Internal/External Credit Transfer Form.
This form, together with the Course Outlines of the module(s) (from another academic institution) the student would like to credit to his/her current degree, plus an official statement of results must be presented to the Head of Department (HOD) of that specific module.
The HOD will approve the module by signing the Internal/external Credit Transfer Form.
The cost of the transfer of credits is R515.00 per module for 2020.
In order to have the details captured, the student must then make the necessary payment at the Student Administration Department and present the Proof of Payment, plus the signed form, plus an official Statement of Results to the appropriate Faculty Administrator.